Responsible for the smooth day-to-day running of the Guernsey office, providing administrative and facilities support while ensuring accurate and compliant management of physical and electronic records within a regulated financial services environment.
Key responsibilities:
⭐ Manage reception duties, meetings, mail and courier services
⭐ Coordinate office supplies, facilities, and vendor relationships
⭐ Maintain health & safety, emergency procedures, and office equipment
⭐ Receive, scan, file and retrieve client, statutory and trust documentation
⭐ Maintain document logs, archives, and retention schedules
⭐ Support AML/KYC processes and handle confidential information securely
⭐ Assist with audits, data quality initiatives, and ad hoc projects
What you’ll need:
⭐ Experience in office administration or document management (financial services preferred)
⭐ Strong organisational skills and attention to detail
⭐ Knowledge of document retention and compliance requirements
⭐ Proficiency in Microsoft Office and electronic filing systems
⭐ Professional communication skills and a proactive team-focused approach