Specialist – Administration (Private Equity)

About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service. Role/ Department An opportunity has arisen within our Private Equity Operations team. The role supports the delivery of a high‑quality service to Private Equity clients, working closely with internal teams, Investment Advisors, and third parties to ensure all client deliverables and KPIs are met. You will act as a key member of the administration team, taking responsibility for complex client activities while supporting junior team members and contributing to wider departmental objectives. Key Responsibilities: Client & Stakeholder Management Build and maintain strong relationships with clients, Investment Advisors, auditors, and third parties Develop in‑depth knowledge of client structures and bespoke requirements Resolve client queries and provide effective operational solutions Work closely with Relationship Managers on fee structures and service changes Present operational matters to Boards and attend ad‑hoc meetings as required May act as a client director on relevant structures Operational Delivery Manage end‑to‑end investor administration, including capital calls, distributions, transfers, closings, tax reporting, and audit confirmations Perform daily and ad‑hoc cash management, FX processing, invoice payments, loan facility amendments, and bank reconciliations Support company secretarial activities including SPV setup, board meetings, minute taking, and compliance with constitutional documents Team Leadership & Development Lead by example, promoting a collaborative, professional team environment Coach and develop junior team members through on‑the‑job training Ensure procedures are accurate, up to date, and consistently followed Support workload management across the team and assist during peak periods Governance, Risk & Departmental Support Ensure compliance with internal controls, AML/KYC requirements, and regulatory obligations Act as an authorised signatory where required Monitor and support departmental KPIs and policy adherence Contribute to audits, SOC 1 reviews, regulatory submissions, and internal projects Support new business pitches, outsourcing oversight, and technical training initiatives Skills & Experience Strong knowledge of Guernsey Company, POI and Partnership law Must have proven experience in Private Equity and/ or Fund Administration Confident communicator with clients and senior stakeholders Demonstrated people management and leadership capability Strong analytical, problem‑solving, and organisational skills Ability to manage priorities and deadlines effectively Advanced Excel skills; Investran knowledge advantageous Self‑starter, flexible, and able to perform under pressure Working with Us: As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose. We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater Reasonable accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements and together we can achieve greater. Looking for greater? You found it. A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we’ve been named one of the world’s most admired companies. Terms and Conditions Candidate Privacy Notice California Applicant Privacy Notice Pay Transparency Nondiscrimination Provision (U.S) Transparency in Coverage Disclosure – North America Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), +630-276-5353 (Asia Pacific), 1800-425-0333 (India), +44(0)207 982 4357 (Europe, Middle East and Africa) and let us know the nature of your request and your contact information. APAC/INDIA EEO STATEMENT It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development. Canada EEO STATEMENT Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance. EMEA EEO STATEMENT It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development. USA EEO STATEMENT It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO Know Your Rights (U.S.)