Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.
We are seeking a proactive and detail-oriented Company Secretary with post-qualification experience (1–3 years) to join our dynamic team. The ideal candidate will have a track record managing Irish SPVs and funds. This position involves comprehensive company secretarial responsibilities, regulatory filings, and client relationship management within a high-performing professional environment.
Manage a portfolio of Irish companies and regulated funds, ensuring the accurate preparation and issuance of meeting agendas, board papers, and minutes
Build and maintain strong relationships with clients, non-executive directors, and stakeholders across our fund portfolio
Follow up on actions arising from board meetings and provide regular updates to clients
Review and draft corporate documents, procedures, and policies in accordance with latest legal developments
Serve as a primary communication channel for directors, clients, and stakeholders.
Ensure compliance with company Articles of Association/Constitution and applicable regulatory frameworks
Prepare and submit regulatory filings, including ICAV registration forms within prescribed deadlines
Liaise with regulatory authorities regarding board composition and other statutory changes
Maintain accurate and up-to-date client files and statutory registers
Oversee the onboarding process for new clients, including periodic KYC reviews and coordination with compliance for due diligence requirements
Act as a liaison between clients and the compliance department for due diligence and onboarding matters
Assist with client billing and monitoring of service delivery
Perform other related administrative and company secretarial duties as required
1–3 years of post-qualification experience in a Company Secretarial role, ideally dealing with Irish SPVs; experience in fund structures is an advantage
Strong academic credentials; Bachelor’s degree or equivalent preferred. Progress toward or attainment of a professional qualification (e.g., ICSA) is advantageous
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Solid understanding of applicable statutory laws, regulatory requirements (including anti-money laundering regulations), and best practices in corporate governance
Experience in maintaining statutory registers and corporate files, and a strong understanding of KYC procedures and periodic reviews
Highly responsive, client-focused, and able to manage tasks independently using own initiative
Exceptional organisational and time management skills; keen attention to detail
Ability to train and mentor junior team members
Commitment to excellence and career development for self, clients, and colleagues